Meeting Cost Calculator: See the Real Price of Your Meetings
Ever leave a meeting wondering if it was worth the time? Our free Meeting Cost Calculator gives you instant clarity by translating time into money. Input your meeting details below to reveal the true financial cost and start making data-driven decisions to boost productivity.
Input Details
Meeting Cost Breakdown
How to Use the Calculator in 3 Simple Steps
Getting a precise cost breakdown is easy. Here’s how:
- Enter Meeting Duration: Input the total length of the meeting in minutes. This allows for precise calculations, whether it's a quick 15-minute sync or a 90-minute workshop.
- Add Number of Attendees: Enter the total number of people present in the meeting. Every person adds to the total cost, so be accurate!
- Provide Average Annual Salary: Input the average annual salary (in your currency) for the attendees. If you have a mix of roles, a blended average works perfectly. The tool will instantly calculate the total cost.
Why Calculating Meeting Cost Matters
Understanding the financial impact of meetings isn't about eliminating them—it's about making them better. Here's how this tool empowers you:
- Boosts Accountability: When the cost is visible, everyone is more motivated to stay on topic and contribute meaningfully.
- Justifies Time Investment: Is a $500 meeting necessary for a $50 problem? This tool helps you decide if an email or a quick chat would be a better alternative.
- Drives Efficiency: Use the data to advocate for shorter meetings, clearer agendas, and fewer non-essential attendees.
- Fosters a Culture of Respect: It shows you value your team's time, leading to higher morale and better time management across the board.
Frequently Asked Questions (FAQ)
How is the hourly wage calculated?
We use a standard business formula to determine the hourly wage. We take the Average Annual Salary and divide it by 2,000 work hours (which represents 250 workdays in a year multiplied by 8 hours per day). This provides a reliable industry-standard hourly rate.
Can I use different currencies like GBP, EUR, or CAD?
Absolutely. The calculator is currency-agnostic. Simply enter the average annual salary figure in your local currency (e.g., £50,000, €60,000), and the final cost will be calculated in that same currency.
Does this calculator work for virtual meetings on Zoom or Teams?
Yes! The cost of your team's time is the same whether the meeting is in-person or virtual. This tool is perfect for calculating the cost of any meeting on any platform, including Zoom, Google Meet, and Microsoft Teams.